BusinessOS
RUENKK
Get a review

Procurement · Pilot

Supplier quote collection and comparison specialist

For the head of procurement, the estimating department and the commercial director — those accountable for the speed and quality of the summary comparison, who pay for every day of delay.

Status: pilot at a steel-structures contractor in Kazakhstan. Public case after acceptance and with the client's permission.

Review my process

How it happens today

The item list is sent by hand. Replies arrive at different times — in the email body, in Excel with someone else's structure, in PDF. Some items are missing, units do not match. The summary table takes days and no specific price can be verified afterwards.

What the digital employee does

Prepares the request and sends it after the owner's approval. Collects replies, reads Excel, PDF and email text, matches items to the list. Compiles a table where every price links to the original reply. Gaps, unit mismatches and ambiguous replies go to a separate question list — never filled with guesses.

What the business gets

A verifiable comparison: what was offered, by whom, for which items, where each price comes from and what is missing for a decision. Plus discipline: no supplier gets two emails, no item gets lost.

Where the person stays

Approval to send the request. Resolving ambiguous replies. Choosing the winner and any commitment to a supplier — a class of action that never becomes autonomous.

What we do not promise

Replies from all suppliers. The lowest market price. Automatic winner selection. Procurement savings "because the table is automated" — a lower price is confirmed separately.

How the effect is measured

Manual hours per completed quote round. Time to a finished comparison — supplier waiting separated from processing. Items and replies processed without loss of quality. Share of comparisons accepted without corrections.

What is needed as input

Item list, permitted suppliers, correspondence channel (email or messenger), comparison rules: units, currency, equivalents. One finished example from the past — for verification.

FAQ

Questions asked at the first meeting

Suppliers reply in free form, in the email body. Is that parsed?

Yes. Email text, attached Excel and PDF are read by the language model and matched to the list. If an item cannot be identified unambiguously, it goes to the question list, not into the table as a guess.

Can the system choose the best offer itself?

No, and that is fundamental. It shows the comparison and what is missing for a decision. The choice and commitments stay with the accountable employee.

What if a supplier quoted the wrong unit?

The mismatch is flagged and sent to the questions. Such a value does not enter the table without confirmation.

A review of one of your processes. 20 minutes, no slides

You show how the work is done today: what comes in, what should come out, where time is lost. We show which digital employee fits, what it will do on its own, where it stops and asks a person, and how we will count the effect in money.

✓ No commitment✓ NDA on request✓ Reply within one business day